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Privacy Policy

The Ember Project Privacy Policy

This Privacy Notice explains, in clear terms, what personal data we collect, why we collect it, how we use it, how we protect it, and the rights you have in relation to it.

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We are committed to handling your information responsibly and in line with UK data protection law.

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If you have any questions about this notice or how we use your data, please contact:

Email: emberproject@wallyfordchurch.org

The Personal Data We Collect

Depending on how you interact with us, we may collect:

  • Your name

  • Contact details (email address, phone number)

  • Information provided through forms (enquiries, applications, subscriptions)

  • Technical data (IP address, browser type, pages visited)

  • Communication records (emails, messages, call notes)

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We only collect information that is necessary for specific and legitimate purposes.

Why We Collect Your Data

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We collect and use personal data to:

  • Respond to enquiries

  • Provide updates, newsletters, or relevant communications

  • Administer events and programmes

  • Improve our website and services

  • Meet legal or regulatory obligations

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We only process personal data where we have a lawful basis to do so, such as:

  • Your consent

  • A contractual obligation

  • A legal obligation

  • Our legitimate interests (where these do not override your rights)

How We Use Your Data

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We use your data carefully and only for the purposes for which it was collected.

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We do not sell or rent your personal data to third parties.

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We may share your data with trusted service providers who help us operate our website, manage communications, process payments, or deliver services. These providers are required to handle your information securely and lawfully.

Who We Share Your Data With

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We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children.

 

We may also share personal information with our professional and legal advisors for the purposes of taking advice.

 

In the event that we do share personal information with external third parties, we will only share such personal information strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

 

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.

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Your Rights 

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Under UK data protection law, you have the right to:

 

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (in certain circumstances)

  • Restrict or object to processing

  • Withdraw consent at any time (where processing is based on consent)

  • Request transfer of your data to another organisation

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

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